We may collect, use or disclose the Personal Data which you provide to us for the Purpose described in the Octomate Data Protection Policy, including the provision of Services, storage, analytical or dispute resolution purposes, as well as, to comply with applicable laws, regulations and Octomate’s internal policies. Capitalized terms used in this form and not expressly defined shall have the same meaning as set out in the Octomate Data Protection Policy.
Each time when you register with Octomate for any of the Octomate Services, you will be asked to provide certain personal information about yourself in order to create an account:
- The personal information collected during the registration process includes but is not limited to your email address, name, nationality, identity card number, passport number, country of residence.
- Whenever the personal information requested by Octomate is marked as 'Required Field', you must provide and agree to the processing of this personal information by Octomate. If you do not agree to provide this personal information and/or not agree to us processing it in the manner set out in this Privacy Notice, then Octomate will be unable to provide the relevant services to you and your application for such services will be rejected.
The following are examples of personal information Octomate may collect directly from you:-
- Age
- Date of birth
- Telephone number or mobile number
- Your image
- Academic qualifications
- Identification documents given by the school/college/university/institute
- Resume
- Personal interests and preferences
- Working experience
- Payment details
- Other information associated with a resume for job applications
The purposes for which Octomate processes your personal information are as follows:-
- To verify your identity
- To assess and/or verify your employability
- To provide the Octomate Services which you have requested
- To administer and manage the Octomate Services provided to you
- To contact you in respect of Octomate Services
- To facilitate the provision to you of tailored educational offerings and improve your career prospects by supplying your information to our strategic partners
- To improve placement opportunities for you including through using artificial intelligence ('AI') and data analytics in relation to your personal information to improve the ability of Octomate to better assist you in finding appropriate opportunities and to assist Employers to assess the suitability of candidates for job vacancy for a wide spectrum of jobs and industries; or
We may also transfer your Personal Data to Octomate’s employees, officers, directors, clients (and its agents), suppliers (including but not limited to IT providers, financial and legal advisors), authorities and to other Octomate affiliates, based locally or abroad, in order to reasonably achieve the Purpose. In any case, transfers to third parties will strictly be on a need to know basis, in order to comply with contractual or legal obligations and provided that such third parties have data protection standards comparable to Octomate or the requirement under the applicable Data Protection Laws.
We will securely handle, maintain and store - for the period necessary to fulfill the purposes set out in Clause 4 above and any legal or business purposes - your Personal Data in compliance with Octomate Data Protection Policy and the applicable laws and regulations.
We rely on your Personal Data to achieve the Purpose; hence, you shall ensure that the Personal Data you provide is accurate, correct and complete. If you wish to correct, update or delete your Personal data, you may contact the Octomate Data Protection Officer.
You are entitled to withdraw this consent at any time by giving notice to the Octomate Data Protection Officer. You acknowledge that such withdrawal shall apply prospectively and only affect our future use or disclosure of your Personal Data.
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When you visit our website, our server will record your IP address together with the date, time and duration of your visit. We use this information to compile statistical data on the use of our website to track how users navigate through our site. We do this to evaluate and improve our site.
If you have any queries regarding Octomate’s treatment of your Personal Data, or would like to request for your personal data to be updated or corrected; or withdraw consent to use or disclose the personal data we hold about you, you may contact Octomate Data Protection Officer at hello@octomate.us. Please allow us reasonable time to respond and effect any change.
